Job Description

Administrative Assistant to join investment management firm in their Santa Monica office (hybrid work model, 3 days per week onsite – M-W onsite, Thur & Friday remote). 7:30-4:30pm

About you:

• Must possess a positive attitude, and enjoy working in a fast-paced, collaborative & fun team environment.
• Must have a 'can-do' attitude and a strong attention to detail.
• Minimum of 2 years of administrative support experience working in a fast-paced environment.
• Strong communication skills and positive attitude
• High attention to detail
• Proven organizational skills and ability to multi-task
• Ability to work under deadlines and to accommodate last-minute changes
• Team player with strong work ethic
• Strong Microsoft Office skills (Word, Outlook, Excel, & PowerPoint)
• Familiarity with Concur travel tool and Expensify or similar program helpful
• Familiarity with Dealcloud helpful

About the job:

• Provide administrative support to investment team members as needed.
• Collaborate with other Executive Assistants
• Coordinating and arranging travel plans and itineraries
• Telephone coverage, greeting guests
• Proactive calendar management
• Scheduling internal and external meetings
• Organizing and processing expense reports in a timely manner
• Ordering supplies, according to inventory list and budget
• Receiving and distributing mail
• Liaising with building and/or technical support to request service
• Coordinating and attending infrequent professional events (happy hours, dinners, Christmas parties, offsite events, etc.)
• Other duties as required

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