Job Description

Administrative Assistant, Iowa Falls, IA

Zephyr Wind  is purpose-built to support the wind industry from the ground up. We offer key wind drivetrain, generator services and parts specifically designed to reduce downtime at medium and large-scale wind farms. Zephyr offers complete Repower and new construction services. Zephyr is a major service center for nearly all original equipment manufacturers and our compliances and certifications ensure wind turbine components receive the highest quality work.

SUMMARY:   Primary responsibilities include but are not limited to: answering phones, scheduling appointments, managing calendars, coordinating travel and meetings, handling mail distribution, preparing documents and providing administrative support to various departments.

ESSENTIAL FUNCTIONS OF THE JOB:

· Reception Duties: Greeting visitors, answering phone calls, directing inquiries.

· Communication Support: Drafting emails, memos, letters and reports.

· Document Management: Filing, copying, scanning, and organizing documents.

· Travel Arrangements: Booking travel and accommodation for staff and visitors.

· Meeting Coordination: Preparing agendas, distributing meeting materials, coordinating meals.

· Supplies Management: Ordering and maintaining office supplies and company issued materials.

· Administrative Support: Administrative support to various departments. Drafting documents, preparing mailings, customer and employee communications, maintaining databases.

KNOWLEDGE, SKILLS AND ABILITIES

• Good organizational skills.
• Microsoft office (Excel, Word, etc.).
• Excellent verbal and written communication skills.
• Demonstrate and maintain positive relationships with all employees and the public.
• Professionalism and discretion when handling confidential information.
• Possess problem solving, reasoning, reasonable judgement and analytical skills.
• Ability to comply with appropriate task deadlines.
• Work independently and as a team member as required.

EXPERIENCE & EDUCATION :

• High School Diploma required, Associate’s or Bachelor’s degree preferred.
• 3-plus years of experience in a similar role.

Zephyr Wind is committed to creating a diverse work environment and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other basis as protected by federal, state, or local law.

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