Collections and Personal Assistant Job at Jeff Deane & Associates, Lighthouse Point, FL

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  • Jeff Deane & Associates
  • Lighthouse Point, FL

Job Description

Company Description

Jeff Deane and Associates is a music marketing and radio promotion agency based in Southern Florida.

Role Description

This is a full-time on-site role for a Collections and Personal Assistant at Jeff Deane & Associates located in Lighthouse Point, FL. The role involves tasks such as managing collections, providing personal assistance, executive administrative support, communication, diary management, and utilizing clerical skills.

Qualifications

  • Personal Assistance and Executive Administrative Assistance skills
  • Strong communication skills
  • Diary Management skills
  • Clerical Skills
  • Attention to detail and organizational skills
  • Ability to prioritize tasks effectively
  • Experience in collections is a plus
  • Proficiency in Microsoft Office suite
  • Experience in Quickbooks
  • Foundational Competencies 
  • Coordination: Adjusting actions in relation to others' actions.
  • Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Example Activities: 

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.
  • Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Complete travel booking and expense reports for all National Promotions
  • Generate, supply, and update reports as needed.--

Job Tags

Full time,

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