Job Description

Company Description

Jeff Deane and Associates is a music marketing and radio promotion agency based in Southern Florida.

Role Description

This is a full-time on-site role for a Collections and Personal Assistant at Jeff Deane & Associates located in Lighthouse Point, FL. The role involves tasks such as managing collections, providing personal assistance, executive administrative support, communication, diary management, and utilizing clerical skills.

Qualifications

• Personal Assistance and Executive Administrative Assistance skills
• Strong communication skills
• Diary Management skills
• Clerical Skills
• Attention to detail and organizational skills
• Ability to prioritize tasks effectively
• Experience in collections is a plus
• Proficiency in Microsoft Office suite
• Experience in Quickbooks
• Foundational Competencies 
• Coordination: Adjusting actions in relation to others' actions.
• Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Example Activities: 

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Complete travel booking and expense reports for all National Promotions
• Generate, supply, and update reports as needed.--

Job Tags

Similar Jobs