Job Description

Job Title: Corporate Receptionist

Location: 100% on site N. Alma School Road, Mesa, AZ 85201

Hours: Monday-Friday, 7:30am-4:30pm

*Environment Note: there will be periods of increased activity followed by long lulls where you will need to keep yourself busy by reading/studying, etc. but not too distracted where you don't notice people needing to be buzzed into the office door.

*The previous receptionist was promoted within the company and is now a full-time employee and we need to replace them ASAP.

The Receptionist role is the face of the company; eager to welcome and assist incoming visitors to the corporate office. This individual will function as corporate receptionist by providing coverage for the reception desk and ensuring efficient operation of the reception area. You will be responsible for handling the following administrative duties: greeting visitors, routing all email/vmails, overseeing incoming/outgoing packages, arranging and receiving food orders for meetings, maintaining the lobby appearance, and ordering and managing supplies.

The Receptionist will support staff as needed, coordinating, and maintaining communication with employees, and contractors. You will be required to constantly adapt to evolving responsibilities in a fast-paced environment as well as be able to be a quick and efficient problem solver. You need to be an attentive listener and an effective communicator. You must be proficient in Microsoft office; Word, Excel, and Outlook.

A prime candidate will be able to deliver impeccable customer service as the initial point of contact for the office and greet and direct visitors in a professional and friendly manner. Must be a polished, well-spoken, well-groomed resource who can resolve issues quickly by providing solutions in a professional, calm & collective manner.

Responsibilities:

• Route (email/vmail) to the appropriate department or individual
• Retrieve and distribute messages from general voicemail.
• Greet and announce office visitors in a professional manner.
• Assist visitors with questions and/or requests.
• Issue and administers visitor badges and maintain corporate security sign-in and sign-out logs.
• Direct all (non-food) deliveries to the mailroom.
• Accept & sign for all food deliveries: DoorDash, UberEATS etc.
• Direct and receive food orders for meetings and notify EA’s or whomever is expecting the catering that it has arrived.
• Maintain neat appearance of lobby and reception desk.
• Provide administrative support to various departments as needed.
• Experience with data entry.
• Create and/or manage organizational digital charts, spreadsheets, or documents as needed and/or maintain data in MS Office programs, to include Excel spreadsheets, Google Docs and various third-party and company-proprietary systems.
• Scanning, filing, and emailing documents as needed.
• All other duties as assigned.

Includes accrued sick time & possible employee only health insurance.

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