Job Description

***Local candidates only, this is on-site 35 hours a week, Mon-Fri, in Morningside Heights, NYC***

Up to $27/hr depending on experience

Administrative Coordinator

4+ month contract

Must Haves:

*Able to start immediately

*Proof of Bachelor’s degree

*2+ years of administrative support experience in a professional setting- calendar management, expense management

Job Summary/Description: Reporting to the Executive Director and Associate Director, this role includes a wide range of responsibilities such as:

Serving as the first point of contact for inquiries from students, alumni, employers, and other departments, managing emails and phone communications.

• Processing academic requirements and supporting the internship and professional development programs.
• Liaising with the International Students and Scholars Office to support international students’ work authorization and eligibility.
• Managing the Executive Director’s calendar and reconciling expense reports.
• Maintaining office supplies, the career education library, and assisting with job postings.
• Providing technical support for online resources
• Organizing community-building activities and social events for student staffers.
• Drafting internal and external communications and coordinating meetings, conferences, and appointments.
• Ensuring smooth office operations, including managing the filing system, postage, and mailings.
• Performing other duties as assigned.

The role requires someone who is proactive, highly organized, and capable of managing various administrative functions while supporting a diverse, dynamic academic environment.

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