Executive Assistant to the Chief Learning Officer Job at Young Life, Colorado Springs, CO

L2hsTm9Sb2JvUXNYWWlVNmV3bFhEV2o4
  • Young Life
  • Colorado Springs, CO

Job Description

Executive Assistant to the Chief Learning Officer Location Colorado Springs, CO (East Colorado Springs area) :

Mission/Authority

Provide excellent administrative assistance to the Chief Learning Officer (CLO) of Young Life and represent this executive office in a hospitable, professional manner to the mission of Young Life.

Essential Duties:

Administration

  • Maintain the schedule of the CLO
  • Compose written materials and proofread as needed
  • Prepare meeting materials and presentations for the CLO as requested.
  • Provide communication and support/problem solving to the learning and leadership department.
  • Maintain records pertaining to the mission-wide goals
  • Coordinate travel, meeting and phone call arrangements
  • Represent the CLO's office in a personable manner by demonstrating flexibility, resourcefulness and a professional attitude.
  • Create and maintain CLO's monthly receipts and expense reports.
  • Track and manage email and phone calls/messages when CLO is traveling (as requested)
  • Maintain PTO request process and track learning staff requests keeping CLO informed as needed

Manage the CLO's schedule.

  • Track and schedule all requested and recurring meetings for the CLO.
  • Follow up on all meetings and e-mail for items that need to be collected, or actions that need to be passed on to the CLO's direct reports and/or learning staff.

Act as the liaison for CLO direct reports to CLO

  • Coordinate monthly check- in calls with CLO's direct reports
  • Answer questions in regards to talks and reports assigned by the CLO

Manage the office of the CLO

  • Under the authority of the CLO, make delegated decisions which may pertain to the direction of learning and leadership.
  • Promptly respond to all questions that are within area of expertise; refer others to appropriate responder.
  • Correspond extensively and effectively with learning staff, Mission Leadership Team (MLT), and MLT admin team via e-mail and over the phone.
  • Ability to analyze and interpret policy and guidelines set up by the Chief Learning Officer (CLO) and/or the Service Center; provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers.
  • Resolve problems and questions for the learning and leadership department, as appropriate.
  • Analyze all divisional cash flows, revenue and expenses, and trial balances.
  • Oversee the CLO's evaluation process for direct reports.

Learning Lead team

  • Schedule monthly meetings
  • Communicate all relevant information and calendar to the team
  • Assist the CLO to build agenda, keep track of topics and roles and responsibilities of the team
  • Participate as a member of the LLT as the CLO sees fit

Event Planning

  • Coordinate all leadership meetings. These meetings may involve travel arrangements, reserving appropriate meeting facilities, ordering food, and providing for media viewing, overall hospitality, communication and logistical support.
  • Plan and execute yearly in-person learning and leadership summit
  • Plan and execute yearly in-person LLT retreat
  • Stay well informed on all projects, learning events and happenings in the learning and leadership teams
  • Host guests with hospitality and professionalism

Projects and Processes

  • Budgeting and accounting
    • Construct budgets and oversee the budget process for all learning budgets (about 20)
    • Mange the budgets of the office of the CLO
    • Create and implement quarterly check-ins to assist learning staff in maintaining their budgets
    • Yearly event fee assessment and review
  • Staffing
    • Oversee the evaluation process for all staff reporting to the CLO and other staff as necessary
    • Create and oversee the process for hiring any new role in the department in conjunction with Human Resources
  • Oversee the writing and submission for the sub-departmental board reports (twice yearly)
  • Create systems to maintain documents for the department (org charts, goal sheets, etc.) ensuring their accuracy

Specific Working Conditions:

  • The anticipated salary for this position can range from $42,009-$57,000 depending on relevant experience and education.
  • This position is located in Colorado Springs and is in an office environment.
  • Travel will be required.

Experience Required for the Job:

  • Experience as an executive administrative assistant for a vice president, president, or director of a large company or organization preferred.
  • Knowledge of Young Life preferred.
  • Knowledgeable about office management and supervisory techniques; capable of planning the work of others, if applicable.
  • Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
  • Demonstrated proficiency in Microsoft Office Suite.
  • Must have a good grasp of English grammar and also have strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Must be able to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life field staff and the public.
  • Professional and pleasant phone presence.
  • Possess good judgment, reasoning ability and strong problem-solving skills.

Education:

  • Bachelor's Degree Business Administration preferred or equivalent experience.

Job Tags

Full time,

Similar Jobs

investment management firm

Portfolio Manager (Rates/RV hedge fund) Job at investment management firm

Multi-billion $ investment manager in NYC seeks Portfolio Manager with strong buyside experience focusing on Relative Value Rate trading. Please send your information and inquire for more details and highly confidential consideration

US Foods, Inc.

Class A Delivery Driver Job at US Foods, Inc.

 ...BECOME A US FOODS DRIVER!$5,000 Retention Bonus This position reports to Fairbanks AK. Our CDL A Delivery Truck Drivers pay is $32.09 to $35.59 per hour. We are looking for Delivery Truck Drivers who relish the chance to push their potential, grow and reap the... 

Recruitz Staffing

MRI Tech Job at Recruitz Staffing

 ...Time MRI Technologist Schedule: Monday to Friday Location: Roswell, New Mexico New Technology: Work with the latest GE 1.5 Tesla Signa Voyager Air MRI Scanner, setting you up for success! What Were Looking For: Minimum of 2 years of MRI experience Ability... 

Sanford Health

LPN - Aberdeen Clinic - Family Medicine - Full Time Job at Sanford Health

 ...workplace culture focuses on treating patients and co-workers like family. Facility: Aberdeen Clinic Location: Aberdeen, SD...  ...-focused work environment in the Aberdeen Clinic in Family Medicine! -$$ Sign on bonus available to eligible applicants!! $$... 

MRG Exams

Nurse Practitioner - Spokane Valley WA Job at MRG Exams

 ...We are looking for the right Nurse Practitioner to perform medical assessments on United States Veterans as part of the VA's disability benefits...  ...and continued support provided ~$65+ / hour ~ Health Insurance options available ~ Computer supplied ~ Typical...