Finance Coordinator – Full-Time
Summary:
The Finance Coordinator position is a dynamic, full-time opportunity for an organized, highly skilled, and motivated individual who can effectively manage day-to-day administrative and financial transactions, assist with special projects, and collaborate across departments.
As an entry-level position in Upper Chichester Township, the first 60 days will include a rotation through various departments—License & Inspection, Police, Public Works, and Executive Administration—to provide exposure to different operations and their relationship to Finance.
Key Responsibilities:
Accounts Payable
• Compare and confirm vendor statements against paid invoices.
• Enter purchase requisitions for Finance and Administration.
• Process checks, ACH, and credit card payments bi-weekly.
• Manage vendor accounts and coordinate with departments to set up and update vendor profiles.
Accounts Receivable
• Verify the accuracy of deposits prepared by various departments before bank deposits.
• Assist in ensuring appropriate controls are in place for cash handling.
• Post miscellaneous payments in the accounting software.
Monthly Reconciliation
• Assist with monthly bank account reconciliations.
• Scan and attach all related documents in the accounting software.
• Support necessary month-end and year-end journal entries.
• Assist with preparing monthly financial reports.
Budgeting & Financial Analysis
• Support the preparation of the annual operating budget.
• Assist in creating Excel worksheets to analyze various projects/accounts.
Other Responsibilities
• Answer incoming telephone calls.
• Generate and mail monthly escrow statements.
• Assist with the annual financial audit.
• Create finance-related documents for monthly board meetings.
• Place miscellaneous office-related purchases.
• Assist with administrative tasks as assigned.
• Gain a deep understanding of the Township’s Record Retention Policy regarding financial documents.
Qualifications & Skills:
Knowledge
• Understanding of modern governmental fiscal methods (preferred, but not required).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
Skills
• Strong oral and written communication skills.
• Excellent organizational skills.
• Ability to research and prepare financial information.
• Comfortable interacting with Township officials, management, coworkers, vendors, and customers.
Abilities
• Maintain strict confidentiality regarding financial and employee records.
• Analyze and recommend solutions to complex financial problems.
Education & Experience
• Bachelor’s Degree (or in pursuit of one) in Finance, Accounting, Public Administration, Business Administration, or a related field.
Physical Requirements:
• Ability to meet basic demands of the position, including sitting, standing, and occasionally lifting up to 20 pounds.
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