Job Description

This position is responsible for gathering and organizing information on procedures, including operating procedures/policies, analyzing data gathered, developing information and available solutions or alternate methods of proceeding; organizing and documenting findings of studies and preparing recommendations for implementing new systems, procedures or organizational changes. This position may be accountable for identifying training needs, preparing reports and recommendations .

DUTIES AND RESPONSIBILITIES

• Manage department internship program: review resumes, prepare chart for attorneys, schedule interviews, correspond and update interns/applicants on status, prepare intern time sheets
• Prepare files, binders, trial/hearing exhibits, memos, emails, reports, templates for pleadings, correspondence, make photocopies, and perform other tasks for attorneys as needed to meet team needs
• Assist attorneys as needed to schedule internal and external meetings, including depositions.
• Open/close case files and perform related tasks such as organizing files, entering information for closed matters into system and making arrangements to send/obtain files from storage
• File court documents using electronic filing system and place filed stamped copies in appropriate files
• Act as assigned firm administrator for electronic filing system (File & Serve program) and add/delete attorneys to program
• Review invoices from vendors, send to users for approval, prepare necessary paperwork and emails for payment submittal, update Excel spreadsheets regarding invoice payments
• Work with attorneys to acquire estimate of future spending with outside vendors for defense of lawsuits
• Prepare budget for annual litigation department spending; partner with Procurement to prepare and submit P.O.s, check requests, etc., for vendors; monitor accounts
• Prepare necessary cover sheets for various invoice payments; submit sheets/invoices either to accounts payable or third-party administrator CCMSI for payment
• Review Lawtrac for new & open HCV matters; assign to attorneys via email
• Assist attorneys with preparing Adobe HCV hearing packages; and review iCE program to obtain necessary claim numbers and court numbers for vendor invoice payment sheets
• Monitor payments in Lawtrac and iCE program and update Excel spreadsheets with timely payment information
• Prepare weekly updated chart for attorneys’ upcoming matters and monthly status reports with all attorneys’ active matters; submit both reports to General Counsel and Litigation attorneys/paralegals in preparation of meetings; attend all meetings with General Counsel
• Continually review CCC portal on daily basis to gather stamped orders and ensure coverage of eviction matters; save/print stamped orders from the portal to save in files and Lawtrac program
• Review emails daily regarding rent eviction orders; updating accordingly to eviction sheet
• Organize/prepare email and files for eviction court appearances; schedule weekly meetings with litigators to ensure following week’s court coverage
• Review new rent eviction matters received from PPMs which are assigned from Supervising Senior Assistant GC
• Review Yardi for new rent cases; prepare Complaints and Summons for court filings; work with team members to ensure filings are completed
• Cover duties for paralegal colleagues, and additional duties as assigned

QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in paralegal studies, law, or a related field with a minimum of two (2) years transferrable work experience preferred, OR an equivalent four (4) years of combined college education, and a minimum of four (4) years transferrable work experience in lieu of a Bachelor’s degree. Excellent written and verbal communication skills. Organizational skills with the ability to multitask and able to work under pressure and meet tight deadlines. Proficiency with Microsoft Office Suite a must. Preferably, proficient with some or all of the following legal software: Lawtrac, Lawson, Yardi, File & Serve, Oracle program, iCE program, Microsoft Excel, Word and Outlook programs, Adobe Acrobat Pro, CCC portal, Pacer/CM-ECF (federal court). Familiarity with public housing a plus. This position has a hybrid work schedule and is eligible for up to 2 days telework per week.

ALL APPLICANTS MUST APPLY DIRECTLY TO THE COMPANY WEBPAGE AT: CARREERS.THECHA.ORG

Salary Range: $70,000 – 75,000

Grade: S7

FLSA: Exempt

Union: None

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