Program Assistant Job at FlexProfessionals, Waltham, MA

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  • FlexProfessionals
  • Waltham, MA

Job Description

Higher education institution is looking for interim program assistant to support for their Entrepreneurship Ecosystem Initiative. This role is both administrative and professional in nature.

Hours/Schedule : 35hr/week; M-F 8:30am-4:30pm, with summer hours (Memorial Day to August) M-Th 8am-5:30pm. Ideal candidate will have some flexibility to attend events in the evening or on weekends with advanced notice.

Job Type : Contract (late March – mid September)

Location Requirements : On-site at Waltham Campus, with 1day/week remote once trained

Rate : $28/hr-$32/hr

Job Description : The Program Assistant provides program support for the Entrepreneurship Ecosystem Initiative through a variety of administrative tasks and workflow management. The role is both administrative and professional in nature.

Responsibilities :

  • Organize several types of events by working with a variety of entities including student groups, alumni, and faculty. Specific activities may include scheduling, registrations, room reservations, materials preparation and other logistics
  • Provide budget management across a variety of initiatives by reconciling expenditures, maintaining any credit card statements, processing invoices, reviewing any budgets for gifts, and other fiscal related duties
  • Support logistics and travel within and outside Greater Boston related to initiatives of the E-Hub for the director of the initiative, faculty, and students
  • Take a lead role in managing student workers
  • Working with marketing and communication, provide ongoing updates to the web presence, regular newsletter updates, and contact database management
  • Oversee data gathering and management needed to track the use of events and resources
  • Coordinate the efforts of internal and external stakeholders with guidance from the director of the E-Hub.
  • Other duties as assigned by director

Qualifications :

  • 4 years of relevant experience (experience can be flexible depending on experience, etc.)
  • HS Diploma or GED equivalent
  • Ability to work independently
  • Highly organized and detail oriented

Job Tags

Contract work, Interim role, Summer work, Remote job, Flexible hours, Weekend work, Afternoon shift,

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