Job Description

POSITION SUMMARY

The Development Coordinator will be an integral part of the development team, overseeing the gift processing and donor acknowledgment process, managing departmental projects and timelines, and assisting with donor communications and prospect research. This role is designed for someone who is detail-oriented, highly organized, and eager to contribute to a dynamic fundraising team as the Conservancy embarks on an extensive fundraising campaign.

The Senior Development Coordinator will report to the Director of Development, and will collaborate regularly with the Senior Manager, Development Strategic Initiatives and the Senior Database Specialist to ensure the smooth operation of all departmental functions, with a focus on donor engagement and communication, data management, and project management.

LOCATION

This is a hybrid role based in our Long Beach office on Tuesday and Thursday, with remote work on most other days. Occasional ferry travel to Catalina is required.

KEY RESPONSIBILITIES

Gift Processing and Acknowledgements

• Oversee the accurate processing of all gifts received online and via mail, including pledges, bequests, and stock gifts, ensuring all donations are processed in a timely manner.
• Accurately prepare, issue, and archive personalized donor thank you letters, receipts, tributes, and other correspondence to donors.
• Maintain and enter records of donations and donor interactions in the Raiser's Edge NXT database.
• Coordinate with the Senior Database Specialist on gift reconciliation and ensure the integrity of financial reporting.

Project Management and Departmental Coordination

• Serve as the primary project coordinator for the development department, ensuring that tasks and projects are completed on schedule and with precision.
• Track project progress, manage timelines, and provide regular updates to internal stakeholders.
• Work closely with the Director of Development to ensure alignment of departmental priorities and timelines using tools such as Monday.com or Asana.

Donor Communications

• Prepare donor proposals and reports in consultation with development staff, ensuring alignment with donor interests and organizational priorities.
• Assist in tracking and managing proposals and accurately enter data into the database.
• Ensure donor communications are in line with overall fundraising strategies and goals.

Prospect Research and Data Management

• Research prospects and prepare prospect research reports, identifying potential new donors and partners.
• Input and update donor and prospect information in the Raiser's Edge NXT database to maintain accurate records of donor engagement.

Administrative Support

• Assist with calendar management and the scheduling of internal and external meetings, including meetings with current and prospective donors.
• Provide logistical support for meetings and events, including coordinating materials and ensuring appropriate follow-up.

QUALIFICATIONS

Skills & Abilities

• Strong proficiency with donor databases, preferably Raiser's Edge NXT or other CRMs such as Salesforce.
• Experience with project management tools such as Monday.com, Asana, or similar software.
• Excellent written and verbal communication skills with the ability to craft clear, compelling proposals, reports, and donor acknowledgments and communications.
• Strong organizational and time management skills including the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) especially mail merge.
• Demonstrated ability to work both independently and as part of a team.
• Passion for the Conservancy's mission and commitment to advancing our conservation, education, and recreation initiatives on Catalina Island.

Education & Experience

• Bachelor's degree in business, or a related field, or equivalent professional experience.
• At least 2 to 4 years of work experience preferably in a nonprofit development environment, with a focus on gift processing, donor relations, and data management.

COMPENSATION & BENEFITS

ESTIMATED STARTING SALARY RANGE:

$34.00 – $38.00 hourly, based on skills and experience.

We’re proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 403(b) plan with a 3% employer contribution and a 5% match — fully vested after 2 years, accrued paid time off, life insurance, disability coverage, an employee assistance program, professional development, and other benefits that support work-life balance.

EQUAL OPPORTUNITY COMMITMENT

Catalina Island Conservancy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, ancestry, disability status, genetics, marital status, medical condition, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

HOW TO APPLY

Please click the "Easy Apply" button to submit your application. Ensure your resume includes an introductory cover letter that outlines your interest and qualifications for this role. Alternatively, you may send a resume and cover letter directly to jobs@catalinaconservancy.org , listing the job title in the subject line.

OUR STORY

The mission of the Catalina Island Conservancy is to be an exemplary steward of Island resources through a balance of conservation, education, and recreation.

The Conservancy’s vision is for a beautifully functioning Island ecosystem for all to enjoy.

Just off the densely populated Southern California coast, Catalina Island is home to approximately 4,000 year-round residents and more than 60 endemic species of plants and animals found nowhere else on Earth.

The Catalina Island Conservancy protects 88 percent of Catalina Island’s approximately 48,000 acres, including the region’s longest publicly accessible undeveloped coastline.

The Conservancy is a research and conservation leader, protecting and restoring vulnerable habitats and species in its Mediterranean climate. Conservancy staff guides Island ecosystem recovery with the goal of generating a resilient, self-sustaining ecosystem with no endangered forms of life.

The Conservancy offers recreational experiences and educational programs for not only the 300,000 annual visitors who choose to visit the unique and special Conservancy “Wildlands Ecosystems” but also inspires the nearly 1.2 million visitors to other parts of the Island. Recreation, educational engagement, service opportunities, and partnerships connect the Island’s unique resources to people’s lives, inspiring environmental stewardship and action.

The Catalina Island Conservancy is a 501(c)(3) non-profit public charity established in 1972 to protect and restore Catalina Island for future generations to experience and enjoy.

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