Job Description

POSITION SUMMARY:

The Yacht Administrator works full time in the Fort Lauderdale Fraser Yachts office. They will utilize QuickBooks, data, and communication systems to manage a fleet of yachts. He/she will provide clear communication, administrative support to the Captain and Owners (or Owner representatives) and coordinate the day-to-day financial management in relation to the assigned yacht. He/she will have a strong understanding of financial principles and bookkeeping. The Yacht Administrator will work closely with the other departments within the Yacht Management division.

The Yacht Administrator will be responsible for, but not limited to:

• Prepare an annual budget & monthly variance
• Create monthly funding requests based on the approved budget
• Credit card, bank account, and cash reconciliation
• Prepare and submit monthly financial reports
• Process invoice payments
• Process payroll
• Crew mail and shipping

JOB ESSENTIAL FUNCTIONS:

Essential Skills:

• Fluency in English is required; the ability to speak a second language is a plus.
• Excellent computer skills. Proficiency with Microsoft Excel, Word, and Outlook required.
• Working knowledge & utilization of QuickBooks accounting software is mandatory.
• Ability to communicate professionally and effectively with clients, captains, and yacht management team.
• Ability to efficiently prioritize and multi-task is essential.
• Attention to detail and follow-up is key.
• General knowledge of accounting principles (GAAP) is required.

Experience & Qualifications:

• Minimum of 2 years working experience in accounting and/or bookkeeping
• Working experience in the cruise or yachting industry is preferred.
• Bachelor’s degree or equivalent preferred. May be substituted for relevant work experience.

Work Environment:

• Ability to work in the office full time during regular office hours.
• Work is conducted most often indoors in an air conditioned, illuminated office environment and periodically outdoors, meeting with yacht captains and crew aboard vessels, at ports, and on floating barges.
• Local, national, and international travel is occasionally required, ranging from day to week-long trips. Ability and willingness to travel for boat shows, visit yacht owners, captains, yachts and attend other yacht industry or company events as necessary.
• Utilization of standard office equipment, as needed, in the working environment.
• Motor skills and senses needed to carry out duties to include talking, listening, typing, writing, and visual inspection of documents & other relevant materials.

Physical Abilities:

• Light lifting, pushing, walking, climbing ladders and/or stairs on boats and climbing into small spaces.

The Company reserves the right to add any other reasonable duties from time to time for which you are suitably qualified and to amend or change the duties which comprise the needs of the business subject to prior consultation.

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