Job Description

POSITION SUMMARY

Vistage is seeking a detail-oriented and reliable Administrative Clerk to join our team on a temporary basis. In this entry-level position, you’ll play a key role in ensuring proper handling of Membership Applications by handling the scanning and organizing of important documents. You’ll work closely with a supportive team, ensuring that all documents are accurately scanned, saved, and verified into our system. This is a great opportunity for someone who is looking to contribute to a dynamic team while developing foundational skills in office administration.

THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact.

The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 counties worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and get better results. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts.

Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies. Learn more about us at

RESPONSIBILITIES:

• Scanning and Saving Documents: Scan and upload Membership Applications into the company drive, ensuring all documents are saved accurately and organized.
• Document Verification: Verify that each Membership Application has been properly scanned and saved to the correct folder within the company drive. Double-check file names and formats for accuracy.
• Organizing Files: Ensure that all scanned documents are appropriately categorized and easy to retrieve within the company drive.
• Quality Control: Perform a quality check on scanned applications to confirm legibility, completeness, and that no pages are missing.
• Data Management: Maintain the integrity and security of all scanned documents by following company procedures for file management and confidentiality.
• Other Administrative Support: Assist with additional administrative tasks as needed to support the smooth processing of Membership Applications.

QUALIFICATIONS

• High school diploma or equivalent.
• Proven experience in an administrative or clerical role is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or other office software.
• Strong organizational skills with the ability to multitask and prioritize work.
• Excellent communication skills, both verbal and written.
• Strong attention to detail and accuracy.

POSITION TYPE

Temporary Part Time – Estimated 16 hours per week for 16 weeks.

TOTAL COMPENSATION RANGE

$17.25/hour - $18/hour (salary based in San Diego, CA)

JOB LOCATION

San Diego; 2 days onsite per week

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