Job Description

Minimum Qualifications :

• Attendance at an accredited college or university with a bachelor’s degree in business, accounting, or public administration or a closely related field; and 3 years of responsible experience in administrative and/or budgetary analysis, accounting, personnel and/or office management; or any equivalent combination of training and experience.

• Knowledge of general/cost accounting and statistical principles; accounting theories and procedures; accounts payable; double-entry bookkeeping; financial reporting systems; budget preparation, monitoring, analysis and revisions; appropriate business language and report-writing methods; computer spreadsheet, word processing applications; automated office equipment and state of the art software programs.

• Ability to self-start and work independently; and maintain confidential information.

• Basic understanding of agreements, obtaining relevant information from contracts, etc.

• Must possess strong computer skills, MS Office programs (Excel, Word, Outlook), Adobe. Requires advanced Excel capabilities.
• Must possess superlative organizational skills, ability to handle multiple projects/deadlines at once.

Duties & Responsibilities: (The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be assigned)

• Ensures compliance with all grantor reporting requirements and deadlines.

• Works with program managers to ensure accurate reporting of program data to funders.
• Identifies and presents financial issues to Accounting Supervisor. Recommends appropriate action to strengthen and enhance the financial environment.

• Recordation of all grantor budgets and budget revisions into Sage 300.
• Track and monitor all grant deliverables; coordinate with other staff as needed for information to be assembled.
• Prepare and submit all claims (including supporting data) as required for funders; record transactions into Sage 300
• Assess payments made by funders for proper recording in Sage 300 (apply to AR, adjustments as necessary, etc.)

• Responsible for all communications with funders (and appropriate internal staff) for the scheduling of program and/or fiscal monitoring visits, as well as coordinating the submission of the requested documentation.

• Acts as a liaison with funding sources in resolving budget, financial, audit, or reporting issues.
• Performs other duties as assigned by the Accounting Supervisor.

Special Requirements

California Driver’s License, automobile insurance, and reliable transportation or the ability to travel efficiently.

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